In today's business world, email is one of the most important tools for communication. However, email can also be one of the biggest security risks for businesses. There are a number of security risks associated with not having an email archiving system in place. One of the biggest risks is that businesses are more vulnerable to cyber attacks.
Without an email archiving system, businesses have no way to track or monitor email communications. This makes it easier for cyber criminals to gain access to sensitive information. Another security risk of not having an email archiving system is that businesses are more likely to experience data loss.
Without an archiving system in place, this data can be lost if email communications are deleted or corrupted. Finally, not having an email archiving system can impact a business's ability to comply with legal requirements. In many cases, businesses are required to keep records of all email communications. Without an archiving system, businesses may not be able to meet these requirements. Email archiving systems can help businesses to mitigate these risks by providing a way to track and monitor email communications. Archiving systems can also help businesses to recover lost data and to meet legal requirements.
How an email archiving system can help improve security
An email archiving system can help improve security by providing a way to store and manage email data. Email archiving systems can be used to create backups of email data, which can be used to restore data if it is lost or corrupted. Email archiving systems can also be used to search and analyze email data, which can help identify security threats.
Keep in mind that an Email archiving solution is not a panacea for all email security threats, but it can be a valuable tool for improving security. Organizations should consider implementing an email archiving system to help protect their email data.
The benefits of email archiving for security risk management
Email archiving provides a critical layer of security for businesses by providing a complete record of all email communications. This record can be used to identify and track down the source of a cyber attack, and can help to prevent future attacks. There are many benefits to email archiving, but here are three of the most important benefits for security risk management:
1. Complete record of email communications
Email archiving provides a complete and tamper-proof record of all email communications. E-mails cannot be deleted or manipulated on the e-mail server or in the user mailbox because the e-mail was copied to the archive directly upon receipt and before delivery to the user mailbox.
2. Improved security
In the event of a cyber attack or by encryption through a ransomware, the emails are still accessible in the cloud-based archive and can be restored if necessary. The local stored emails on the email server or in a local archive are highly affected to get encrypted. Unlike local archives, it is not technically possible to encrypt the archive container in the cloud or to intentionally delete data.
3. Reduced costs
Email archiving can help reduce the costs associated with cyber attacks. Deleted e-mails and missing business correspondence can cause considerable financial damage, up to and including insolvency of the company. Our cloud-based storage is also secured geo redundantly. You also save on hardware purchases, storage and costs for redundancy, electricity and maintenance.
Use a cloud based email archive for maximum security
Cloud based email archiving like we use it for MailVault is a newer solution that offers many advantages over local email archiving. Local email archiving typically requires expensive hardware and software and can be difficult to manage and maintain.
Cloud based email archiving is a more cost-effective and easier to manage. It offers improved email security and is more flexible to scale as your business grows. If you are considering email archiving solutions for your business, cloud based email archiving is the better option.